In today’s fast-paced world, being at the forefront of seamless communication and streamlined collaboration is a vital component in many organizations’ work. In fact, of business leaders believe effective communication can significantly increase productivity.
An unites teams and departments across an organization. These well-crafted intranets aren’t mere digital bullet boards but dynamic platforms known to increase productivity by fostering engagement and systematic collaborations. Intranet platforms ensure everyone stays in the know regardless of the device they are connecting from.
Features To Look For
However, choosing the right intranet software platform is important to ensure workforce efficiency. This article explores ten traits to look for when it comes to intranet software systems.
- Easy to navigate and use: An intranet platform brings various teams together, making it important for the platform to be easy to navigate. It ensures everyone can access important information while getting lost in an array of links.
- Device-friendly: Supporting their employees is something that every organization wants. Corresponding to this, intranet platforms are made compatible with various devices. Team members can access the platform from mobiles, tablets, and laptops. Another benefit of such platforms is that they smartly utilize available data bandwidth to adjust functionality.
- Unlimited customization: Different teams will have different needs, making it important to have customizable solutions. Some teams might be more comfortable working with task lists, whereas others might be comfortable with tasks that allow time tracing.
- Multi-layer access: A flagship feature of an efficient intranet software platform is that it offers layers of access to team members depending on job role and involvement in the project. These layers ensure all your documents are in one place, safe and secure.
- Seamless integration: An intranet is a go-to place for employees. Its compatibility with other platforms adds to the convenience, ensuring employees are able to access information, task lists, and contacts with just a few clicks. This feature also enables sharing of links, where all work-related progress has been made, to customers directly. It adds to transparent communication.
- Cloud-based: Modern intranet platforms are made to keep mobility intact. While a software system can take up space and might load slowly, a cloud-based system, on the other hand, is more agile and can function smoothly. Additionally, these systems will not occupy extensive storage space, enabling hassle-free data retrieval and sharing.
- Bring multiple levels together: While an efficient intranet software platform makes horizontal communication effortless, it also acts as a platform where top leaders can interact with other team members. A dedicated leadership corner provides a knowledge-sharing space where leaders can share their thoughts and ideas to inspire others.
- Real-time data analytics: Employee hard work should never go unrecognized. However, with a plethora of activities being taken up on a regular basis, it can get difficult to keep track of contributions and progress made. Through smart data analytics, organizations can keep track of active contributions to the platform, , active time, online status, tasks being worked on, currently active projects, and even engagement rates.
- Multimedia compatibility: Intranet multimedia can have videos, images, GIFs, and audio clips. These help add more clarity to communications by ensuring team members can share screenshots, screen recordings, and even audio notes highlighting the issue or how it is being taken care of. Being able to add documents, links, and PDFs is also part of multimedia compatibility.
- Smart notifications: Task status changed? Was a new comment added, or project timeline has been revised? A simple notification ensures everyone is aware of the progress and changes being made. Smart notifications give the flexibility to choose the type of notifications you want to receive or the projects you want to stay updated on.
Parting Words
Intranet software platforms take the hassle out of getting work done. They are seamless, easy to use, and integrate with other platforms without hassles. These systems ensure everyone is aware of the progress and aspects of a project to be completed. It is vital to opt for a platform that offers customization flexibility without losing out on the ease of using the platform!