Health and safety considerations, both for the public and for your employees, are of utmost importance, regardless of the situation, workplace, or size of the event.
If you have been tasked with organizing and/or managing an outdoor event, there are a lot more factors to consider and arrange. With that being said, continue reading to learn some important health and safety advice when running an outdoor event.
Be Aware of the Primary Hazards
The most crucial element of ensuring you and your company adhere to all health and safety rules and extra guidelines is to make yourself aware of the most common, and most likely, .
Such hazards include the following:
- Medical Emergencies
- Lost Children
- Trips, Slips & Falls
- Manual Handling
- Food Poisoning
- Fire Safety
- Vehicle Movement
- Natural Hazards
- Unprepared First Aid Boxes
- Toilet Facilities
When it comes to providing necessary shower and washroom facilities, it is a good idea to research and contact a local provider. For example, if your event is in Denver, you can search online for and make sure to plan the delivery well in advance.
Secure Proper Protection & Security
The unwritten rule when it comes to planning and holding an outdoor event, especially one which is open to the public, is that you should never be complacent within any stage of the process. Presuming the event you are organizing is not so large that you need to contact the police and other such authorities, you will still need to ensure the perimeter of your event is secure. Remember, as well, that if you have children either as part of your event onstage or as guests visiting the event, there are extra safeguarding considerations too.
Contact the Highways Authority to find out whether or not you are able to control the traffic flow – giving local authorities an alert to put up warning signs of heavy traffic will help even if you can’t control the traffic on the day.
Make sure you have enough qualified first aiders present – if there are not enough on your staff, you should make sure you contact a healthcare service who can be present too.
Take a Thorough Tour of the Venue
Once you have decided upon a couple of venues on your shortlist, it is absolutely imperative that you choose to take a thorough tour of the entire site, preferably not alone and instead with one or more colleagues.
When , have in the forefront of your mind the estimated number of guests/attendees, the date and time of day of the event, and the general demographic of the guests. Consider whether you will need to hire additional staff or you can handle the event with your own qualified team of contacts.
Establish a Strong Communication Network
Finally, not just on the day of the event itself but also throughout the planning process, it is vital to establish an open and strong communication network.
Not only does this mean amongst you, your colleagues, and your employees, but also between the company you represent and other businesses and clients who may be attending, or even contributing, on the day.